Save time and hassle with Downtown Notary's one-stop shop for authentication and legalization. We can provide you with all three steps - notarization, authentication and legalization - quickly and easily. There's no need to make multiple appointments for each service - we can do it all for you!
Authentication and legalization is the process used to make documents notarized in Canada valid for use outside of Canada. This is the equivalent to apostille, which is not performed in Canada.
Legalization means that the consulate or embassy of the country in which the document is to be used verifies the certificate of authenticity of Global Affairs Canada or Official Document Services.
Step 1: Send us your documents
Mail your documents to us if you are outside of Toronto or Ottawa.
Meet with one of our professional notaries if you are in Toronto or Ottawa.
Step 2: Notarization
The notary notarizes your documents as certified true copies.
Step 3: Authentication
The notary takes your documents to Global Affairs Canada or Official Document Services to have their stamp and seal verified and authentication.
Step 4: Legalization
The notary takes your authenticated documents to the embassy or consulate of the country in which your documents will be used to be legalized.
Not sure where the embassy or consulate is located? Embassy Pages has a complete listing of consulates and embassies in Canada.
Step 5: Get your authenticated and legalized documents back
If you are outside Toronto or Ottawa, the notary ships them back to you using Canada Post Xpresspost and sends you your tracking number.
If you are in Toronto or Ottawa, the notary delivers them back to you.
We can notarize, authentic and legalize most Canadian documents, including:
Permanent resident cards
Immigrant visas and records of landing
University, college or high school transcripts
Provincial or federal articles of incorporation
Don't see your document listed? Contact us using the form at the bottom of this page or emailing us at email@example.com. We will help!
Absolutely! If you require a document certified by a Canadian notary, then authenticated and legalized for use outside of Canada, you can mail the documents to us. We will take care of the notarization, authentication and legalization, then mail the documents back to you.
To get started, complete the form at the bottom of this page or email us at firstname.lastname@example.org.
Note that for mail-in services, we can only notarize certified true copies of original documents. The original documents must be mailed to us. We do not offer mail-in services for affidavits or statutory declarations.
Generally, we aim to have your documents in the mail back to you within two business days of receiving them. However, this may take longer depending on the processing time at the embassy or consulate.
The fees for authentication and legalization depend on a couple of factors, including how many documents you need notarized, how long it takes to have the documents authenticated and legalized, and how much the embassy or consulate charges for legalization.
To get a free quote, or to book your authentication and legalization services, complete the contact form on this page or email us at email@example.com.