How to Register a Business Vehicle in Ontario
Are you purchasing a vehicle for your business or corporation in Ontario? If so, you will need to get a Registrant Identification Number (RIN) from Service Ontario to register the vehicle in Ontario. This blog post provides an overview of how to register a business vehicle in Ontario and how Downtown Notary can help you with this process.
What is a Registrant Identification Number?
A Registrant Identification Number, also known as a RIN, is a number assigned to a business by Service Ontario. A business needs a RIN when they are registering a vehicle in Ontario to get a vehicle permit, licence plate and licence plate sticker.
For more information on registering a vehicle in Ontario, visit Service Ontario’s page Register a vehicle (permit, licence plate and sticker).
How do I apply for a RIN and register a business vehicle?
To request a RIN and register a business vehicle, you will need to take the following information to a Service Ontario location:
Proof of your business registration and registered business address:
For corporations: Articles of Incorporation
For partnerships: Business Name Registration
Two pieces of official business mail that contains the business name and registered business address, such as Canada Revenue Agency mail, utility bills or lease agreements
A sworn statement signed by a notary that confirms the person purchasing and registering the vehicle has the authority to so on behalf of the business
Your car dealership may also be able to send these documents to Service Ontario to request a RIN and vehicle registration on behalf of your business.
How do I create a sworn statement for a RIN?
The sworn statement for a RIN must include the following information:
Business name
Type of business (partnership or corporation)
Registered business address
Business telephone
Full legal name of the person signing the document
Position of the person signing the document (e.g., director, president, etc.)
A statement confirming the person signing the document has the authority to bind the business
To help you create your sworn statement, Downtown Notary has created a free template that you can download and customize to your business: Free Sworn Statement for Registrant Identification Number Template
Who needs to sign a sworn statement for a RIN?
The sworn statement must be signed by someone who has signing authority on behalf of the business:
For corporations: a director of the company
For a partnership: a partner with signing authority
The sworn statement must be signed in the presence of a notary and then notarized (i.e., signed and stamped by the notary).
Can Downtown Notary notarize the Sworn Statement for a Registrant Identification Number?
Yes! We can help you complete the document at one of our convenient in-person locations.
We can also complete the document with our online commissioning services. This is how it works:
Create your secure account and book your appointment
Meet with your notary professional by video conference
Electronically sign the sworn statement and download the completed document
Done!
Book your appointment today!
Questions?
If you have questions about notary services, we’re here to help. Contact us at info@downtown-notary.ca or call us at 647-799-3531.
If you have questions about registering a vehicle in Ontario, contact ServiceOntario at 416-326-1234.
To find a Service Ontario location near you, visit the Service Ontario web page.
